2022 Renewal Information Sheet

The Manitoba College of Social Workers (MCSW) registration period for Practicing and Non-Practicing members is from April 1 – March 31.  Renewals are open February 1 – March 1.  Members who renew between March 2 and March 31 are subject to an administrative late fee of $75.  Registrations are cancelled if full fees are not received by March 31.

All members engaged in the practice of social work as paid staff, unpaid staff, under contract, volunteer or in any other capacity (full-time, part-time, casual) must renew in the Practicing category.

Social Workers renewing in the Practicing category must have Professional Liability Insurance.

Social Workers wishing to transfer from the Practicing category to the Non-Practicing category must complete the Category Change Request form found in their Member Portal before renewal or as part of the renewal process and receive approval prior to transferring to the Non-Practicing category.

Certificates of Practice for the period of April 1 to March 31  will be available electronically on each practicing member’s MCSW Member Portal.

Fees

Annual registration fees are $360 for Practicing Social Workers, $180 for Non-Practicing Members and $180 for Electronic Social Work Practice Members.

Payment plans for renewal are no longer offered.  Full payment will be required for the 2022 renewal. Please contact the College (info@mcsw.ca) prior to December 17, 2021 if you have an exceptional circumstance that needs to be considered.

Continuing Competence Program & Renewal – Important Dates

Your initial registration date can be found when you log into your Member Portal and on your Certificate of Registration.

If you registered with the College between April 1, 2021 and March 1, 2022 you are required to have completed your Self Assessment and Learning Plan by the deadline communicated to you in your CCP email when you activated your registration.  This is required to be completed (in your Member Portal) to facilitate your 2022 renewal with the College.

If you registered with the College between April 1, 2020 and March 31, 2021 you are required to log your initial 8 hours of content-specific hours at the 2022 renewal.

March 31, 2022 marks the end of the current CCP cycle, therefore all members (practicing and non practicing) are required to enter their required CCP hours into the CCP log found in your Member Portal.  Please log into your Member Portal to view your specific required hours and to enter your learning activities.  Unclear of your responsibilities?  Please review the Continuing Competence webpage for indepth information.

On renewal all members will be required to complete a new Self Assessment and Learning Plan for the next three year cycle (2022-2025).   The 2022-2025 Self Assessment and Learning Plan will be part of your renewal in February and will not be accessible prior to February 1st.  The self assessment and learning plan in your Member Portal refers only to the current cycle (which is 2019-2022).  On April 1, 2022 the self-assessment and learning plan that you complete as part of your renewal will then be accessible on your Member Portal for the full three year cycle.

Renewal Requirement for 2022:

FAQ – RECORDS/REGISTRY CHECK REQUIREMENT

Attention Practicing Members with an initial registration date between April 1, 2016 – March 31, 2017 (Certificate # 3905 – 4200).  Your initial registration date can be found when you log into your Member Portal and on your Certificate of Registration.

In accordance with the Social Work Profession Regulation 12(2)(b), practicing members are required to submit updated record/registry checks every 5 years.  Please note that the College is obligated to implement this government-legislated requirement and is therefore not able to authorize exemptions.

1) Criminal Record Check with Vulnerable Sector Check from the police service in your jurisdiction of residence.
2) Child Abuse Registry SELF Check and;
2) Adult Abuse Registry SELF Check

Records Check Renewal Policy

Document criteria include;
1) Documents must be dated within 12 months of submission date
2) The College is only permitted to accept SELF checks from the Abuse Registry office (agency or organization checks cannot be accepted)

Electronic copies will be accepted.  Upload your copies in your Member Portal.  Members can upload their documents at anytime.

If your employer has recent checks on file, please complete the Employer Confirmation of Checks Form to submit/verify these documents. Employers then can fax or scan/email this form to admin@mcsw.ca along with copies of your checks to the College.

Don’t wait for your documents to renew!  Practicing members who require Record/Registry Check are encouraged to renew before March 1, 2022 to avoid late fees.  Renewed members will have until March 31, 2022 to upload any outstanding Record/Registry Checks.

Non Practicing members are not required to submit Records/Registry Checks at renewal.  If your initial registration date is prior to April 1, 2017, these checks will be required when you move to the Practicing category.

UPDATE TO ADDRESS RCMP OFFICE CLOSURES/INTERRUPTION OF SERVICE DUE TO COVID.

On December 3, 2020 the MCSW Board of Directors revised the Records/Registry Check Renewal Policy to allow the Registrar to take into account the unforeseen consequences of unavailable/reduced RCMP services.  For members who cannot obtain a Criminal Record Check including the Vulnerable Sector Search (CRC-VSS) via their local RCMP office because of office closures/service interruptions, the College is temporarily accepting checks obtained from the Commissionaires Office that do not include the VSS.

It is important to note that CRC-VSS services have been interrupted intermittently during the pandemic.  Commissionaires criminal records checks will be accepted with verification of a member’s inability to obtain a CRC-VSS.  Verification may include correspondence with your RCMP office or a member’s written statement detailing attempts to obtain a CRC-VSS.

The Winnipeg Police Service in person and online ePIC system for obtaining CRC-VSS are open and available to members who reside within Winnipeg city limits.

The Adult and Child Abuse Registry Check service continues to process online registry check applications.

Steps to Renew – print here

  1. Log into your Member Portal
  2. Submit your Record/Registry Checks (required for certificates between 3905-4200)
  3. Update your Continuing Competency Program Profile
  4. Complete the Renewal Form
  5. Complete payment online
  6. Confirm your completion by viewing your Certificate of Practice (for practicing members) and your receipt in Member Portal